Affiliate Meeting Space

AFFILIATED ACTIVITIES RULES AND GUIDELINES

Any activity, event, or meeting that is held during the CTO Plus 2025: Complex CTO & Higher Risk PCI conference (CTO Plus 2025) that is targeted toward or includes any participants of CTO Plus 2025 is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of CTO Plus 2025.

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during CTO Plus 2025 that are targeted to CTO Plus 2025 attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

Access to CTO Plus 2025 approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process.
The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.
Affiliated activity decisions will be e-mailed approximately 1 week after submission.

To be approved, affiliated activities must:

Support and be consistent with the scientific nature of CTO Plus 2025
Be directed to CTO Plus 2025 participants (affiliated activity sponsors and participants must be CTO Plus 2025 registrants)
Not conflict with or detract from the official CTO Plus 2025 scientific program (see blacked out times below)
Be approved by CRF

Acceptable activities are:

Scientific Advisory Board Meetings
Scientific Investigator Meetings
Advisory Board Meetings
Committee Meetings
Executive Meetings
Specific Study (Investigator) Meetings
Staff Meetings

In general, the following activities are not permitted during CTO Plus 2025:

Scientific, educational, speaker-driven symposia or lectures not sponsored by CTO Plus 2025
Exhibits (commercial company and noncommercial company)
Distribution of any promotional material (eg, fliers, room drops)
Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Mariah Admire at [email protected].

Meeting Blackout Times

Affiliated activities may not be held during the following times (times are subject to change):

Friday, February 28, 2025 - 6:30 AM-7:30 PM
Saturday, March 1, 2025 - 6:30 AM-6:00 PM

Companies may conduct affiliated meetings at any hotel upon approval of the application. Once approval is granted, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Personnel Meetings During CTO Plus 2025 Hours

Personnel meetings may be held at any time during CTO Plus 2025 if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of CTO Plus 2025 Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF requests that CTO Plus 2025 faculty not commit to conflicting speaking engagements. CTO Plus 2025 faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. CTO Plus 2025 faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. CTO Plus 2025 faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.